The current career opportunities available at Veterinary Transplant Services, Inc. are listed below. Click to expand each job listing for more details.
Customer Relations and Office Assistant (part time)
Provide administrative support for VTS’s front office activities and general support for various VTS programs. Primary responsibilities will involve answering phones, interacting with veterinarians and technicians who contact VTS, and processing orders (creating invoices and shipping paperwork required to send our transplant grafts to clinics – both domestically and internationally – in time for scheduled surgeries.) Other duties may involve assistance organizing materials and data entry before and after conferences, as well as other administrative projects such as filing, copying, printing, and scanning as needed. Product knowledge training is provided, but you must be very familiar working with Microsoft Office programs (Excel and Access, especially) with particular attention to consistent, accurate data entry. Familiarity with QuickBooks is a significant plus!
The Right Person for the Position:
The person in this position needs to be smart, energetic, organized and friendly! This person will primarily support the Office Administrator and must be very detail oriented! It is important to be super-organized as they are responsible for ensuring that orders are processed properly with all the correct information, from start to finish, troubleshooting if there are delays, etc. They will additionally provide support for various positions and programs within VTS. This will require independent thinking and prioritizing of job tasks with reliable follow-through.
Essential Job Skills & Attitudes:
The ideal candidate should possess a high level of maturity and professionalism, along with excellent organizational skills. The ability to work independently to meet the office administrative needs, and a wish to be a critical part of a good team are needed. An ability and interest in understanding veterinary issues is a big plus.
• Energetic, and persistent to stay focused on finishing projects
• Positive “can-do” attitude and ability to problem-solve efficiently
• Multi-task and manage multiple long- and short-term projects
• Exceptionally detail-oriented
Maturity, stability, and desire for a busy job. It’s a huge plus if you think science is cool! Successful experience as administrative assistant, office assistant, or equivalent experience is important; 3-5 years’ experience in office support and administration or equivalent experience is preferred. A BS in biology, veterinary, or related field will be helpful. Well-organized, with extreme attention to detail, and strong typing skills are required. Ability to work independently, plan ahead and follow through is essential. Familiarity with QuickBooks is exceedingly helpful. Strong knowledge of MS Office programs is important; including Excel & Access database data entry.
Salary is average, but benefits are exceptional for a small company. We offer a retirement plan after 1 year of service, convenient hours, a good working environment, paid time off, and depending on hours worked, a healthcare benefits package, flexible 24-32 hours within a typical M-F ~9:30-5:00 work week.